Actors

• Project Manager: The individual responsible for overseeing the construction project, including the approval and implementation of change orders.
• Contractor: The entity or person executing the construction work, who may request changes due to unforeseen conditions or client requests.
• Client/Owner: The project owner who may request adjustments to the initial project scope based on changing requirements or conditions.
• Architect/Engineer: Professionals who provide technical expertise and validate that the new specifications align with project design and safety standards.
• Finance Team: Personnel responsible for recalculating budget allocations and ensuring financial feasibility of change orders.
• No-Code Platform: The digital tool used to automate and manage the change order processes without the need for conventional programming.

Scenario

The construction team is midway through a project when they encounter an unforeseen issue: an underground utility line that wasn't mapped in the initial planning phase. To resolve this, a change order is necessary. Traditionally, this process could involve a lot of paperwork, delays, and miscommunications between various stakeholders.

Process Flow

• Initiation: The Contractor identifies the issue and uses the no-code platform to initiate a change order. They upload relevant documentation and details about the new requirements.
• Notification: The platform automatically notifies the Project Manager, Architect/Engineer, and Client/Owner about the pending change order for review.
• Review and Input: Each actor uses the no-code platform to provide their input. The Architect/Engineer checks for compliance with building codes and safety, while the Finance Team assesses budget implications.
• Approval Process: The Project Manager consolidates all feedback and provides a final decision. All communications and approvals are documented within the no-code platform to ensure transparency.
• Implementation: Upon approval, the Contractor receives an automated notification with new instructions and timelines. Updated project schedules and costs are automatically reflected in the platform.
• Documentation and Archive: The final approved change order is stored within the platform, ensuring easy retrieval for future reference or audits.

Benefits

• Efficiency: The no-code platform streamlines communication and approval processes, reducing manual work and potential delays.
• Transparency: All stakeholders can track the progress and status of change orders in real-time, ensuring that everyone has access to the same information.
• Cost Management: Automated budget adjustments and approvals help in managing financial impacts effectively, reducing the risk of project overruns.
• Compliance: The digital archive of all change orders ensures that the construction process remains compliant with local regulations and contract terms.
• Flexibility: The no-code platform can be easily modified to address specific project needs or stakeholder requirements, without requiring significant technical expertise.