Airtable

How to use formulas to extract parts of a string in Airtable?

Discover easy, step-by-step techniques to utilize formulas in Airtable for pinpointing particular segments of a string. Make data management smoother and more efficient—just follow these tips!

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Overview

Using formulas to pick out parts of a string in Airtable can really help you manage data smoothly. Functions like LEFT(), RIGHT(), MID(), and FIND() are your best friends here. They let you grab specific pieces of text inside fields. Imagine pulling out dates, breaking up names, or slicing out codes from larger chunks of text—sorting, filtering, and analyzing just got a whole lot easier. Learning to mix and match these functions will boost your skills in handling text data straight in Airtable, giving your workflow a nice efficiency bump and making everything more organized.

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How to use formulas to extract parts of a string in Airtable?

Step 1: Open Your Airtable Base

Head over to your Airtable workspace and open up the table where the string you want to work with is located.

Step 2: Add a New Field

Click on the "+" symbol to add a new field to your table. From the dropdown, pick the "Formula" field type.

Step 3: Define the Formula for Extraction

In the formula field, use Airtable functions to pull out parts of the string.

  • To grab a substring from the start: Use the LEFT() function.
    ```plaintext
    LEFT({Field Name}, number_of_characters)
    ```
    Example:
    ```plaintext
    LEFT({Description}, 5)
    ```
    This will get the first 5 characters from the "Description" field.

  • To grab a substring from the end: Use the RIGHT() function.
    ```plaintext
    RIGHT({Field Name}, number_of_characters)
    ```
    Example:
    ```plaintext
    RIGHT({Description}, 5)
    ```
    This will get the last 5 characters from the "Description" field.

  • To grab a substring from a specific spot: Use the MID() function.

```plaintext
MID({Field Name}, starting_position, number_of_characters)
```
Example:
```plaintext
MID({Description}, 3, 10)
```
This will get 10 characters from the "Description" field starting at the 3rd character.

Step 4: Use FIND() Function for Dynamic Extraction

For more flexible extraction where the position of the substring might not be fixed, use the FIND() function to locate the index of specific characters or substrings.

Example:

MID({Description}, FIND("start_string", {Description}) + LEN("start_string"), number_of_characters)

This formula finds the position of "start_string", adds its length to get the starting point, and then extracts the specified number of characters.

Step 5: Save and Review

Click the "Create Field" button to save your formula field. Check the table to make sure the parts of the string you wanted are correctly extracted and displayed in the new field.

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