How to trigger a workflow based on time in Bubble.io?

Learn how to trigger time-based workflows in Bubble.io for automating tasks like sending reminders, updating records, or cleaning data. Follow our step-by-step guide now!

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Overview

In Bubble.io, automating workflows based on time can streamline tasks such as sending reminders or updating records. This guide simplifies the process for you. Begin by creating a new workflow in your Bubble.io dashboard. Choose "Add a new endpoint" for time-based triggers, define the necessary actions, and save. Next, navigate to "API Workflows" to schedule it, setting the desired date, time, and frequency. Optionally, configure recurrence for daily or weekly tasks. Finally, test and monitor your workflows via Bubble's logs to ensure smooth operation.

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How to trigger a workflow based on time in Bubble.io?

Introduction In Bubble.io, you can trigger workflows based on time to achieve various automation tasks, such as sending reminders, updating records, or cleaning up data. This guide will walk you through how to trigger a workflow based on time. Step-by-Step Guide Create a New Workflow

Go to your Bubble.io application dashboard.
Click on the "Data" tab on the left-hand side.
Navigate to the "App Data" tab on the top menu.
Click on the "Workflow" tab.
Click on the "New Workflow" button to create a new workflow.

Add an Event

Choose an event type that will trigger your workflow. For time-based triggers, select "Add a new endpoint."
Name your endpoint and define any parameters if necessary.

Define the Action

Click on "Add an action" to define what your workflow should do. You can add multiple actions here, such as sending an email, updating a record, or calling an API.
Configure the actions as per your requirements and save the workflow.

Set Up Scheduled API Workflow

Go to the "API Workflows" tab under the Backend section.
Click on "Schedule API Workflow".
Select the newly created workflow from the dropdown menu.
Set the necessary parameters such as date, time, and frequency (e.g., daily, weekly).

Configure Recurrence (Optional)

If you need recurring workflows, set the "Make this a recurring event" option and define the recurrence pattern (e.g., daily, weekly).
Specify the time of the day and the days of the week if needed.

Test Your Workflow

Save your changes and navigate to the part of your app that should trigger the workflow.
Use Bubble's Preview or Debugger mode to test if the workflow triggers at the intended time and performs the desired actions.

Monitoring and Debugging

Check the "Logs" section in the Bubble dashboard to monitor the executed workflows and troubleshoot any issues.
Review any errors or alerts that appear in the logs to ensure your workflow is functioning as expected.

This guide should help you automate workflows based on time in Bubble.io effectively.

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