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How to trigger a workflow after a delay in Bubble.io?

Learn how to trigger a workflow after a delay in Bubble.io with our step-by-step guide. Perfect for reminders, database updates, and throttling workflows.

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Overview

In Bubble.io, triggering a workflow after a delay can streamline your app’s functionality by scheduling actions like sending reminder emails, updating databases, or throttling workflows. This guide walks you through designing the database, setting up the Scheduler API, creating frontend workflows, scheduling the API workflow, handling delayed tasks in backend workflows, and testing. By following these steps, you can add sophisticated time-based automation to your app effortlessly.
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How to trigger a workflow after a delay in Bubble.io?

  **Understanding the Problem**   Delaying a workflow in Bubble.io allows you to control the timing of actions triggered by user interactions or other events. This can be particularly useful for things like sending reminder emails, updating a database after a certain time, or throttling workflows to prevent overwhelm.   **Step-by-Step Guide**   **1. Designing the Database**       
  • Go to Bubble and open your project.
    
  • Click on the "Data" tab.
    
  • Under the "App Data" section, create a new data type (e.g., "Scheduled Task").
    
  • Add necessary fields like "Task Name," "Execution Time," etc.
  **2. Setting Up the Scheduler API**       
  • Go to the "Settings" tab.
    
  • Enable the API Workflows by checking the box.
    
  • Navigate to the "API Workflows" option in the "Backend workflows" section.
    
  • Create a new workflow endpoint (e.g., "delayed-task").
    
  • Add parameters to this endpoint, such as "Task ID" and any other required data.
  **3. Creating the Workflow in the Frontend**       
  • Go back to the design tab where you want to trigger the delay.
    
  • Set up an action or button where you want to trigger the delay.
    
  • Add a workflow action that creates a new "Scheduled Task" with the required "Execution Time" and other details.
    
  • After saving the task, add another action to schedule an API workflow.
  **4. Scheduling the API Workflow**       
  • In the workflow editor, add an action to "Schedule API Workflow."
    
  • Select the API endpoint you created earlier ("delayed-task").
    
  • Set the "Scheduled Date/Time" to the "Execution Time" field from the "Scheduled Task."
    
  • Pass the necessary parameters (e.g., Task ID) to the API workflow.
  **5. Handling the Delayed Task in Backend Workflow**       
  • Navigate to the "Backend workflows" section where you created your endpoint.
    
  • In the "delayed-task" endpoint, set up the actions you want to trigger after the delay.
    
  • For example, you can send an email, update data in the database, or trigger another workflow.
    
  • Use the parameters passed to perform necessary operations (e.g., find the specific task using Task ID).
  **6. Testing**       
  • Run a test by triggering the workflow from the frontend.
    
  • Check if the API workflow is scheduled correctly by inspecting the "Scheduled Workflows" in the "Capacity and Logs" section.
    
  • Ensure the delayed task executes as expected and performs the intended actions.
  **Final Notes**   By following these steps, you can efficiently trigger workflows after a delay in Bubble.io, adding nuanced time-based automation to your application without needing to write code.

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