How to handle user permissions in Adalo?

Discover simple yet effective ways to handle user permissions in Adalo. Check out step-by-step tips to keep app access both secure and efficient.

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Overview

Managing user permissions in Adalo is key to crafting secure, personalized user experiences. Adalo lets you control permissions using user roles and database interactions. Knowing how to use Adalo's visibility rules, collection permissions, and custom filters lets you build complex apps with varying access levels. This means establishing roles like admin, user, or guest, and making sure each one has the right access to screens, actions, and data. Tight permissions safeguard sensitive info and ensure users engage with your app based on their role criteria.

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How to handle user permissions in Adalo?

Step 1: Create User Roles in the Database

Head over to your Adalo app and dive into the database section.
Add a new property to the "Users" collection. Call it something straightforward, like "Role".
Set the property type as Text or Dropdown with predefined options (e.g., Admin, Standard, Guest).

Step 2: Assign Roles to Users

Go to the "Users" collection and either manually assign roles to each user, or set up a signup form where users get a role automatically based on certain criteria.
Make sure there's a default role assigned to users when they sign up.

Step 3: Manage Page Access Based on Roles

Open a page where you want to limit access.
Click on the page and open its settings.
Under the "Permissions" tab, set up conditions based on the "Role" property. For example, you can restrict access to the page only for users with the role "Admin".

Step 4: Role-Based Content Display

On each page where different content needs to be shown to different roles, use visibility rules.
Click on the element you want to hide or show based on the role.
In the element's settings, go to the "Visibility" tab.
Set the visibility condition based on the user’s role. For example, show the element only if the user's role is "Admin".

Step 5: Conditional Actions Based on Roles

When setting up actions (e.g., button clicks), add conditions based on the user’s role.
In the action settings, use conditional logic to check the user’s role.
For example, set a condition that only allows users with the "Admin" role to execute a specific action.

Step 6: Create Role-Specific Workflows

In your app's workflow settings, create different workflows for different user roles.
Use conditionals to branch the workflow based on the role. For example, redirect "Admin" users to an admin dashboard while redirecting "Standard" users to a user dashboard.
Ensure each workflow checks the user’s role at the beginning to determine which set of actions to run.

Step 7: Testing User Permissions

Create test users for each role you’ve defined.
Log in as each test user and navigate through the app.
Verify that pages, actions, and content are restricted and displayed according to the roles.

Step 8: Regularly Update and Review Roles

As your application evolves, review and update role permissions to align with new features or security policies.
Regularly audit user roles and permissions to ensure they meet the needs of your app’s usage patterns and security requirements.

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